What is the South Yorkshire People’s Network website?

The South Yorkshire People’s Network website is part of South Yorkshire Mayoral Combined Authority. It is a website created to showcase some of the exciting changes coming to South Yorkshire. 

Who we are?  

The South Yorkshire Mayoral Combined Authority (SYMCA) is a public authority and the Data Controller for the information that is processed in relation to the South Yorkshire People’s Network website.

Legislation requires the SYMCA to appoint a Data Protection Officer who is responsible for protecting individuals’ personal data according to current legislation. You can contact the SYMCA Data Protection Officer via email at data.protectionofficer@southyorkshire-ca.gov.uk.

How we get your personal data

The SYMCA will process the personal information that is provided to the South Yorkshire People’s Network website.  By giving your consent, you allow SYMCA to process your personal data and share it with third party organisations that support the delivery of this service. 

The South Yorkshire People’s Network website will also collect personal information when you sign up for our email newsletter. This sign‑up form is provided through Mailchimp, a third‑party email marketing platform.

Our lawful basis for using your information

SYMCA will rely on ‘consent’ as the lawful basis to process your data. 

What information do we collect?

We collect the personal information you provide when contacting us or when signing up to our email newsletter.
For the newsletter sign‑up, we will collect:

• First name
• Email address
• Local authority region

What do we do with your information?

SYMCA will only use data provided to contact you if you have requested to be contacted or signed up to an email subscription. 

We use the information you provide to send you email updates if you choose to sign up to our newsletter. This includes information about future changes relating to the South Yorkshire People’s Network and updates relevant to your local authority region.

Purpose of Data use

To help inform the people who sign up about future changes about the South Yorkshire People’s Network. 

To inform people who sign up about future changes related to the South Yorkshire People’s Network, and to send tailored updates based on the local authority region provided.

Personal information used

Contact details and marketing preferences.  

• Contact details (first name, email address) 
• Local authority region 
• Marketing preferences 
• Newsletter subscription details (managed through Mailchimp)

Who we share your data with

If you sign up to our newsletter, your information will be processed by Mailchimp, the third‑party platform we use to manage email communications. Mailchimp processes data on our behalf and in accordance with data protection law.

You can read more about how Mailchimp handles data in their privacy policy at: https://mailchimp.com/legal/privacy/

What do we do to make sure your information is secure?

The information you provide will be processed in line with the UK General Data Protection Regulation (the “UK GDPR”) as tailored by the Data Protection Act 2018.

How long will we keep your information?

The SYMCA will only keep your information for as long as is necessary.

If you subscribe to our newsletter, we will keep your information until you choose to unsubscribe. You can unsubscribe at any time using the link provided in any email we send.

How can I exercise my information rights?

The SYMCA must comply with the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Under data protection law you have rights, including:

• Your right of access – you have the right to ask us for copies of your personal information.
• Your right to rectification – you have the right to ask us to rectify information you think is inaccurate or incomplete.
• Your right to deletion or removal of personal data where there is no compelling reason for its continued processing.
• Your right to restriction of processing – you have the right to ask us to restrict the processing of your information in certain circumstances.
• Your right to object to processing – you have the right to object to the processing of your personal data in certain circumstances.
• Your right to data portability – you have the right to ask what we transfer the information you give us to another organisation, or to you, in certain circumstances;
• You may request deletion of your newsletter subscription data at any time.
• You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

If you have any requests in line with the above, please contact the SYMCA’s Data Protection Officer by emailing data.protectionofficer@southyorkshire-ca.gov.uk  

Or in writing to: Rebecca Brookes , The Data Protection Officer, South Yorkshire Mayoral Combined Authority, 11 Broad Street West, Sheffield, S1 2BQ

How to find out more

To find out more about how the SYMCA handle your data please visit our organisational Privacy Notice.

If you feel we have not handled your information appropriately, you can complain to the Information Commissioner’s Office. For further details on this and your information rights, please visit the Information Commissioner’s website.

Cookies

Like most websites we use ‘cookies’ to collect anonymous statistics about how people use the site, and to help us keep it relevant for the user. Cookies ‘remember’ bits of information from your visit to the site.

A cookie is a simple text file that’s stored on your computer or mobile device by a website’s server. Only that server can retrieve or read the contents of that cookie. Each cookie is unique to your web browser. So, if we put a cookie on your computer, it can’t be read by any other website.

We use two types of cookies:

• ‘session cookies’ last as long as your current visit to the site, or for up to a limited amount of time if you keep the site open without using it. They mean you don’t have to keep re-submitting information as you move through the site or carry out transactions.
• ‘persistent cookies’ remember information from previous visits, for example names and details for online forms. They are used to collect anonymous statistics about how many people use the site, and to maintain any settings (such as accessibility) you have changed.

Your Privacy 

This website stores data such as cookies to enable site functionality including analytics and personalisation.

CookieBot is our cookie management platform and is required to let a user decide what level of optional cookie they will allow prior to visiting the website.

Analytical cookies

These cookies are used to count visits to the website, see traffic sources and see how people interact with the website, among other things. They are to help us compile reports and improve the website. 

• Cookie name: _ga, Expires: 2 years (used to distinguish users), Company: Google
• Cookie name: _gid, Expires: 24 hours (used to distinguish users), Company: Google
• Cookie name: _gat, Expires: 1 minute (used to throttle request rate), Company: Google
• Cookie name: _gat_UA-*, Expires: 1 minute (used to throttle request rate), Company: Google
• Cookie name: _utma, Expires: 2 years (used to record visit time and frequency), Company: Google
• Cookie name: _utmb, Expires: 30 minutes (used to identify new visits), Company: Google
• Cookie name: _utmc, Expires: When the browser is closed (used to identify new visits), Company: Google
• Cookie name: _utmz, Expires: 6 months (used to store traffic source), Company: Google
• Cookie name: _clsk, (used to measure site interaction), Company: Clarity
• Cookie name: _clck, (used to measure site interaction) , Company: Clarity

Opt out of being tracked by Google Analytics across all websites at Google's website.

More information about Google Analytics privacy at Google's website.

Managing cookies in your web browser

You have the ability to control the cookies set by this website through the Cookie Settings panel, allowing you to adjust your preferences at any time. Alternatively, most web browsers offer controls for managing cookies. Refer to the following links for instructions on popular browsers:

• Google Chrome (opens in a new window)
• Mozilla Firefox (opens in a new window)
• Microsoft Edge (opens in a new window)
• Microsoft Internet Explorer (opens in a new window)
• Opera (opens in a new window)
• Apple Safari (opens in a new window)

For information on other browsers, visit the respective developer's website.